Acquisition Of Road Reservation Trenching Permit
What is a Road Reservation Trenching Permit?
Answer: A Road Reservation Trenching Permit is a written notice / permit issued by Municipal Urban Roads Department of the Hohoe Municipal Assembly to utility organizations (e.g. Ghana Water Company Limited-GWCL, Electricity Company of Ghana-ECG and Telecommunication Companies such as Vodafone, MTN, Airtel, Tigo, etc.) in a prescribed format before carrying out road reservation trenching activities along the roads for installation of service lines. This permit includes;
- Permit to trench along an engineered pedestrian walkway.
- Permit to trench along an unengineered pedestrian walkway.
- Permit to trench along the road reservation without the carriageway and the pedestrian walkway.
Who can apply?
Any utility organization who intends to carry out road reservation trenching activities for installation of service lines
How to apply
Write to the Municipal Urban Roads Director with details of the organization’s name, mailing address, telephone number(s), and the name of the road reservation which is to be trenched.
Requirements
(a) Collect Municipal Urban Roads Department road reservation trenching application form from the unit and fill it with details stated on the form
(b) The applicant must therefore provide the area service lines installation layout of the intended road reservation to be trenched
Processing Procedures
The applicant is invited to the Urban Roads Department of the Hohoe Municipal Assembly the following working day after the submission of the request for road reservation trenching permit by telephone call for the inspection of the road(s) reservation intended to be trenched.
The Road Maintenance Engineer and his inspection team will visit the site to determine the type of road reservation to be trenched. E.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway.
The Road Maintenance Engineer and his inspection team will take measurements immediately of the intended area of the road reservation to be trenched if the road reservation for trenching is suitable for the service lines installation.
The Maintenance Road Engineer after the site inspection and measurements taking recommends to the Municipal Urban Roads Director for approval the same day.
After the approval, the Municipal Urban Roads Director refers the completed application form and the measurements to both Maintenance Road Engineer and the Contract Manager for the determination of fees within one working day to be paid by the applicant.
The applicant is supposed to pay road reservation trenching permit fee to the Revenue section of the Hohoe Municipal Assembly and the reinstatement of the road reservation trench and the supervision fees to be paid to the Municipal Urban Roads Department’s/ Revenue section.
Upon submission of all payment receipts to the Municipal Urban Roads Director, the road reservation trenching permit is issued immediately for the applicant to carry away that very day.
Who should carry out the road reservation trenching activities and reinstatement?
The road reservation trenching activities and reinstatement have to be undertaken by the utility companies under the supervision of the Municipal Urban Roads Department of Hohoe Municipal Assembly
NOTE:
- Trench shall not be less than 1.5m in depth.
- Trench shall not be left open for a period of more than two (2) days. Open trenches have to be protected using the necessary safety devices.
- Backfilling of trenches have to be done using fill materials and compacted appropriately in layers not exceeding 200mm depth
PLEASE NOTE AGAIN:
- Road reservation trenching permit fee charged depends on the type of road reservation (e.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway).
- Fees are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually.
- Fees charged for reinstatement of road to be trenched and its supervision depends on the type of road reservation surface (e.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway) and not regulated by Fee Fixing Resolution adopted by the General Assembly annually.