Registration Of Marriages

Who can apply?

A man and a woman who have consented to marry

How to Apply

  1. a) Ordinance Marriage; Either or both couple to the intended marriage files a notice at the Registry
  2. b) Customary Marriage; Either or both couple submits a formal application to the Registrar of Marriages for the purpose of registering the marriage

Processing Procedure

  1. a) Ordinance Marriage
  2. Applicant files Notice of Marriage with the Registry (for 21 days) by providing personal data plus photo identity cards
  3. Applicant submits a Statutory Declaration, verifying fulfillment with specified statutory requirements in the Marriages Act, 1884-1985 (CAP 127)

iii. The Registrar’s Certificate is issued to the applicant after twenty-one (21) days (in the absence of a caveat/objection)

  1. Thereafter, the Marriage may be celebrated within 3 months from the date of the Notice of Marriage

 

  1. b) Customary Marriage
  2. Apply to the Registrar of Marriages in the District in which the marriage was celebrated
  3. Statutory Declaration by Applicant and parents of couple

iii. Marriage is duly registered

iv. Notice of Registration of the Marriage is published on the Notice Board within Twenty-Eight (28) days from the date of registration

Disability Fund

What is disability fund?

This is two percent (2%) of the District Assemblies Common Fund (DACF) allocated to Persons with Disability in the Municipality.

For the effective utilization of the fund, a Municipal Fund Management Committee is put in place to oversee the disbursement and utilization of the fund to the PWDs.

Who qualifies to access the disability fund?

  1. Visually impaired
  2. Hearing and speech impaired

iii. Physically challenged

  1. Multiple Disabled person

 

How to access the fund?

  1. Person with disability applies to the Municipal Chief Executive stating all necessary details
  2. The applications are referred to the Fund Management Committee

iii. The committee meets and sorts the applicants within seven (7) working days

  1. Applicants are interviewed or talked to within fourteen (14) working days
  2. After satisfaction with the authenticity of applicants as person with disability, the applications are reviewed and approved.
  3. A report is written by the committee stating the names, type of disability, applicant’s profession, amount requested, the urgency of the applicant’s need, age and sex of applicant.

 

The reports are submitted to the Municipal Chief Executive and the Internal Audit Unit and upon satisfaction; a P.V. is prepared with the names of approved individual.

Beneficiaries are invited to the Assembly by the committee within one month for payment with their identification cards.

Balance of unpaid sums are kept with the Assembly for continuous payment to those beneficiaries who could not make it earlier.

The Management Committee from time to time checks on the payees.

All payments are made in cash.

Acquisition of Building/Development Permit

What is a building/development permit?
A building/development permit is a written notice/permit issued by the Local Authority (The Municipal Assembly) to a developer in a prescribed form before carrying out any physical development on, under or above land. This includes building permit and other physical development permits.
This permit is important because the Local Governance Act, 2016 (ACT 936) Section 91. States that, A person shall not carry out a physical development in a district except with the prior written approval in the form of a written permit issued by the District Planning Authority. These among others are to this among others is to promote proper planning management of orderly and harmonious development of human settlements.

Who can apply?
Any person or organization who has legal title to immobile property or plot of land and intends to develop, redevelop/renovate or change its use.

How to Apply?
Purchase the Building Permit Application Form (BPA) from the Revenue office and present it to the Physical Planning Department of the Assembly.

Requirements
The prospective developer must have the following:
a) Clearance letter after official search on status of land from Lands Commission/Land Title Registry.
b) Clearance from the physical planning dept. with respect to land use type.
c) Copy of title deed to the land.
d) Four (4) sets of working drawings with the following

Requirements;
i. Site Plan (scale 1:1:250 or 1:2, 500)
ii. Building, Fence, and Block Plans (scale not less than 1:20 or 1:40or metric equivalent 1:1000 & 1:2000).
c) Building Permit Application Form and Physical Planning Department Form 1.
d) Ensure that the under-listed professionals sign the various plans to be attached to the Building Permit Application.
i. Professional Town Planner to sign the Block Plan
ii. Architect or Licensed draughtsman for Architectural plans
iii. Civil or Structural Engineer for structural drawings for Three (3) storeys and above.

Please Note:
You may have to provide the following reports if your development is a multi-storey structure or complex, filling station, guest house, gas service station, ware house and mosque/church: Environmental Impact Assessment Report, Structural Report, Fire Service Report, Hydro Report, Geological Report and Traffic Management Report.

Submission
a) Submit completed forms with all other requirements as specified in the Building Permit Application and TCP 1 Forms to the officer in charge at the Town and Country Planning Department, which is the secretariat for SPC (Spatial Planning Committee)
b) On submission, applicant is informed of corrections to be made or additions if any; the processing fee and date for inspection of site (if necessary).
Processing Procedure
a) Team of officers from Physical Planning and Works Departments and any other relevant technical dependent/unit inspects the site with the Developer within two (2) weeks of receipt of application to confirm the site as shown on the Site Plan and its suitability for the proposed development.
b) The Spatial Planning Committee Secretary (Municipal Physical Planning Officer) process the application within two (2) weeks after inspection of site
c) Technical Committee meets to evaluate the application, visits site and makes recommendation to the Spatial Planning Committee (SPC) within four (4) weeks after inspection of site.
d) Spatial Planning Committee considers the Development Applications within fourteen (14) working days after the Technical Committee meeting. (i.e.) The Spatial Planning Committee Secretary submits approved plans to the Municipal Works Department for issuance of development permit within five (5) working days after approval.

Collection of Permit
Pay approved building permit fee at the Revenue office of the Assembly and collect your Development Permit from the Secretariat- Physical Planning Department (Town and Counting Planning Dept.) Three (3) months after submission of application.
Please Note:
• Receipt issued as payment for processing fee is NOT a Building Permit.
• Permit can be obtained within the stipulated three (3) month subject to proper title to land and standard drawings.
• Building Permit is valid for five (5) years. Applicants who do not start or complete their project within five (5) years must apply for renewal of Permit
• Development must conform to the approved Planning Scheme.
• Fees charge are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually.
• Do not make any false declaration on your application else your application shall be rejected.

 

Acquisition Of Temporary Structure Development Permit

Who can apply?
Any person or organization who intends to develop a Temporary Structure on the side of roads, road reservation, public open space or acquired land.

How to Apply
Write to the Municipal Chief Executive with details of the applicant’s name, mailing address, telephone contact(s) and intended use of the structure

Requirements
a) Four (4) sets of working drawings with Site Plan (Scale 1:1,250 or 1: 2,500)
b) Evidence of ownership or letter of consent from landowner or relevant state institution as may be applicable.
Processing Procedure
a) Application is forwarded to Municipal Physical Planning Officer for processing within five (5) working days of submission of application.
Officers from Municipal Physical Planning and Works Departments inspect the site with the developer to confirm the site as shown on the site plan and its suitability for the proposed development within ten (10) working days of submission of application.
c) The inspection team makes appropriate recommendations to approve or reject the application within five (5) working days of site inspection.
d) Pay approved temporal structure permit fee at the Revenue office and submit the receipt to Development Control Officer.
e) Approved application is forwarded to the following officers for their signature;
i. Municipal Physical Planning Officer
ii. Municipal Building inspector
iii. Municipal Works Engineer

Collection of Permit
Collect your Development Permit from the secretariat- Physical Planning Department one (3) month after submission of application.
Please Note:
• Temporary Structure Permit is valid for six (6) months and subject to renewal. In some cases, validity is twelve calendar months (a year) e.g. ATM sites.
• Development must conform to the approved temporary structure permit.
• Temporary structure permit can be obtained within the stipulated time subject to suitability of location for intended purpose, proper title to land and standard drawings.
• Fees charge are subject to change and regulated by fee fixing resolution adopted by the General Assembly annually.
Preparation of Land Use Plan/Local plan/Planning scheme/ Lay out.
a) Apply to the Municipal Chief Executive with a base map from Survey Department.
b) Application is forwarded to Physical Planning Department for designing within five (5) working days of submission
c) The initial design is subjected to public consultation for further inputs, recommendation and/or corrections within fourteen (14) months of submission.
d) Technical committee meets to evaluate the application and makes recommendation to the Spatial Planning Committee (SPC) within fifteen (15) working days after public consultation.
e) Spatial Planning Committee meets to approve/deny the application within ten (10) working days after the Technical Committee meeting.
f) Pay the appropriate fee and collect your approved Land Use Plan from the Physical Planning Department sixteen (16) months after submission of application.
g) The Physical Planning Department then distribute the approved Land Use Plan to other land sector agencies

Assessment of Rezoning Status
a) Apply to the Municipal Chief Executive with a copy of the Land Use Plan / (site plan)
b) An officer from Physical Planning Department is detailed to inspect the site with the Applicant within five (5) working days of submission of application
c) The application is presented at Technical Committee for consideration within ten (10) days after the inspection
d) Statutory Planning Committee approve/deny the application within five (5) working days after the Technical Committee meeting.
e) Pay the appropriate fee and collect your approved Rezone Land Use Plan from the Physical Planning Department one (1) month after submission of application.
f) The Physical Planning Department then distribute the approved Rezone Land Use Plan to other land sector agencies

  • Create Database

Creating and maintaining a database on all premises and facilities of environmental importance in the municipality

  • Inspect All Premises

Inspect all premises to identify their state of sanitation and public health e.g. Domiciliary, Health care, Industries, Hospitality facilities, Schools, Shops etc. to ascertain as to their state of sanitation & hygiene and take all necessary actions for their remedy.

iii. Monitor the Environment

  • Monitor environmental sanitation facilities and activities.
  • Compilation and reporting of problems requiring inter-sectorial collaboration.
  • Management of environmental sanitation complaints.
  • Provide health education and promotion on appropriate environmental health issues.
  • Educate the public on safe and hygienic waste disposal methods, practices and technologies
  • Educate the public on safe keeping animals and control the straying of domestic animals.

 

  • Food Hygiene
  1. Cop bar/Restaurant inspection
  2. Meat inspection
  3. Inspection of drinking bars
  4. Inspection of purified water producing factories
  5. Regular inspection of the slaughter house to ensure meat is handled under hygienic conditions in the market.
  6. Regular meat inspection to ensure the public consumes wholesome meat.
  7. Inspection of Food/Drink premise to ensure food/drink for public consumption is prepared and sold under hygienic conditions.

 

  • Premises Inspection
  1. Inspection of Private premises
  2. Guest Houses / Hostel premises inspection
  3. Inspection of factories
  4. Prevent mosquito and houseflies breeding as well as vectors of public health importance.
  5. Supervise work by solid waste management companies in the municipality.

 

  • Market Inspection
  1. Conduct regular market inspection to ensure good sanitation and personal/food hygiene is practiced in the market.
  2. Ensure all food vendors operating in the market are medically screened.
  3. Ensure regular cleaning of the market

 

vii. Sanitary Complaints from the Public

  • All complaints by the public shall be registered with the particulars of the complainant well documented.
  • All complaints shall be attended to within 24 hours to 5 Working days.
  • Identity of complainant shall be protected.

 

Acquisition Of Food Vendors/Handlers Certificate

The Hohoe Municipal Assembly (Control of Restaurant and Eating-Houses) By-Laws, requires any person wishing to operate a restaurant or eating house or anyone who engage in the preparation, handling or serving prepared food in any Restaurant or eating house to be medically certified as free from any communicable disease and renew such certification as directed by appropriate medical authority.

Who can apply? All individuals or organizations wishing to operate, handle, serve or sell food within the Municipality.

How to apply

  1. a) Purchase a medical form from the Environmental Health Officer at the Assembly’s Old Site.
  2. b) Submit the medical form to a medical laboratory facility assigned for that matter for medical examination the same day.
  3. c) The form will be given to you with the result and two (2) passport size pictures to the Municipal Environmental Health Officer.
  4. d) When found to be medically fit to handle, prepare, serve or sell food, the certificate is issued accordingly.

 

Please Note:

Fee charged by the Assembly for issuance of Food Vendors/Handlers Certificate is subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually.

 

Licensing Of Hospitality Facility/Premises

Owners, managers or operators of Motel, Guest House, Hostel, Restaurant and Eating-houses are required to acquire Environmental Sanitation Inspection Certification from the Assembly on the suitability of their facility or premises for the intended purpose and renew same annually.

Who can apply?

All individuals or organizations operating or wishing to operate a Hotel, Motel, Hostel, Restaurant or Eating-House within the Municipality.

How to Apply

  1. a) Purchase application form from Revenue Office at main office.
  2. b) Submit the completed application form to the Municipal Environmental Health Officer at the old assembly site

 

Requirements

  1. a) Must have registered with the Registrar General’s Department and have been issued with certificate of incorporation/certificate to commence Business.
  2. b) Introductory letter from Ghana Tourist Authority.
  3. c) Evidence of medically certified attendants to operate in the hospitality facility.

 

Processing Procedure

  1. a) Officers from Environmental and Health Unit inspect Applicant’s premises and submit report on findings within three (3) working days of submissions of application form.
  2. b) Municipal Environmental and Public Health Officer issues a certificate of suitability to the applicant for the attention of the Ghana Tourism Authority within ten (10) working days after the inspection.
  3. c) The applicant is informed to contact Ghana Tourism Authority (GTA) for his/her license after the issuance of the Health Inspection Certificate.
  4. d) The Municipality Environmental Health Officer upon approval by Ghana Tourism Authority recommends the Applicant to the Assembly for registration and issuance of Business Operating permit (BOP) at an approved fee.

 

Please Note:

Fee charged by the Assembly depends on the type, size and location of the business. Fees are subject to change and regulated by fee fixing resolution adopted by the Assembly annually

Waste Management Service

Zoomlion

Zoomlion Ghana Limited is in charge of managing solid waste at all public places in the Municipality.

Solid Waste (Door- to- Door) Services

  1. a) Register with Zoomlion company Limited
  2. b) Timetable for collection of waste would be made within five (5) working days to the customer upon registration.
  3. c) The company is responsible for the provision of appropriate refuse container(s) for storage of solid waste.
  4. d) The customer is to pay a monthly fee to the Waste Collection Company as may be determined

 

Solid Waste (Roll on bins and Skip Bins) Community Services

  1. a) Skip bins shall be provided by the Zoomlion company at designated point in the community determined by the Assembly.
  2. b) The bins shall be lifted on regular basis to avoid spillage
  3. c) No container shall be allowed to spill over for a day without lifting it and the place cleared of all refuse.
  4. d) Every skip bin shall be properly covered to avoid spread of the refuse in the community and along the road when in transit to the final disposal site.

 

Additional Responsibility of Zoomlion Company limited.

  1. a) Sweep all the streets daily in the Hohoe Township and collect all refuse on streets for proper disposal.
  2. b) Desilt all drains in the Hohoe township
  3. c) Carry out spraying of all mosquito and fly breeding places at least once a month.
  4. d) Regular spraying of the final solid waste disposal site,

 

  1. e) Grade and cover with sand/gavel the final solid waste disposal site every quarter.

 

  1. f) Regular spraying of all sanitary site including public latrines and refuse dumps in the communities within the municipality

ACQUISITION OF ROAD(S) BLOCK PERMIT

Who can apply?

Any family, individual, or registered entity / organization wishing to conduct funeral, wedding, festival and any other occasions within the Hohoe Municipality.

How to Apply

Write to the Municipal Urban Roads Director/ Engineer’s office with details of applicant’s name, mailing address, telephone number(s), the name of the road(s) to be blocked and the details of the functions to be performed on the road(s)

Requirements
No Requirement is needed

Processing Procedure

(a) The applicant is invited to the Urban Roads Department of the Municipal Assembly the following working day after the submission of the request for road block permit by telephone call or applicant making himself available for the inspection of the road(s) intended to be blocked or closed

(b) At the inspection of the site of the intended road(s) to be blocked, the Road Maintenance Engineer and his inspection team decide on the suitability of the intended road(s) to be closed or otherwise

(c) If the intended road(s) to be blocked is suitable for the occasion, then the Road Maintenance Engineer recommends to the Municipal Urban Roads Director for approval. And if the intended road(s) to be blocked is not suitable for the occasion due to traffic circulation and other traffic management issues in the corridor after the inspection, the application is turned down or rejected

(d) When the application is approved by the Municipal Urban Roads Director, the applicant is requested to go to the Revenue section of the Hohoe Municipal Assembly to pay for the number of the approved days within 24 hours

(e) The applicant submits the receipt to the Road Maintenance Engineer immediately for the issuance of the Road Block Permit within a working day

What is a Road Crossing Permit?

Answer: A Road Crossing Permit is a written notice / permit issued by Hohoe Municipal Urban Roads Department of the Municipal Assembly to an individual, a developer and organizations (e.g. Ghana Water Company Limited-GWCL, Electricity Company of Ghana-ECG and Telecommunications Companies such as Vodafone, MTN, Airtel, Tigo, etc.) in a prescribed format before carrying out road cutting activities on the road surface and thrust-boring activities under the road surface.

 

This permit includes

  • Permit to cut the road surface
  • Permit to carrying out thrust-boring under the road surface
  • Permit to reinstate the two road crossing activities above

Who can apply?

Any individual or a developer and organization who intends to carry out road crossing activities

How to apply

Write to the Municipal Urban Roads Director with details of applicant’s or organization’s name, mailing address, telephone number(s), and the name of the road to be cut or thrust-bored, the location of the road and the road surface type.

Requirements

(a) Collect Municipal Urban Roads Department road crossing and reinstatement application form from the unit and fill with details stated on the form

(b) The applicant must therefore provide line diagram of installations in the area of the intended road crossing activity

Processing Procedures

  • The applicant is invited to the Urban Roads Department of the Hohoe Municipal Assembly the following working day after the submission of the request for road crossing permit by telephone call or make yourself available for submission for the inspection of the road(s) intended to be cut or thrust-bored
  • The Maintenance Road Engineer and his inspection team will visit the site to determine the type of road to be cut or thrust-bored. E.g. asphaltic surface road, bituminous surface dressed road, graveled road, etc.
  • The Maintenance Road Engineer and an inspection team will take measurements immediately of the intended area of the road to be cut or thrust-bored and reinstate if the site is suitable for the road crossing activities
  • The Maintenance Road Engineer after the site inspection and measurements taking recommends to the Municipal Urban Roads Director for approval the same day
  • After the approval, the Municipal Urban Roads Director refers the completed application form and the measurements to both Maintenance Road Engineer and the Contract Manager for the determination of fees within one working day to be paid by the applicant
  • The applicant is supposed to pay road crossing permit fee to the Revenue section of the Hohoe Municipal Assembly and the reinstatement of road to be cut or thrust-bored and their supervision fees to be paid to the Municipal Urban Roads Department’s Accountant
  • Upon submission of all payment receipts to the Municipal Urban Roads Director, the permit is issued immediately that very day to the applicant.

Who should carry out the road crossing activities?

The road crossings and reinstatement have to be undertaken by a classified road contractor, registered with Ministry of Roads and Highways

NOTE:

  • A duct shall mandatorily be placed at road crossing points (thrust-bored or otherwise)
  • Trench shall not be less than 1m in depth
  • Trench shall not be left open for a period of more than two (2) days. Open trenches have to be protected using the necessary safety devices
  • Backfilling of trenches have to be done using approved materials and compacted appropriately in layers not exceeding 150mm depth

 

PLEASE NOTE AGAIN:

  • Road crossing permit fee charged depends on the type of road surface, e.g. asphaltic surface road, bituminous surface dressed road, gravel surface road, etc. Fees are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually
  • Fees charged for reinstatement of road to be cut or thrust-bored and its supervision depends on the type of road surface, e.g. asphaltic surface road, bituminous surface dressed road, gravel surface road, etc. Fees charged are subject to change due material and labour costs and not regulated by Fee Fixing Resolution adopted by the General Assembly annually

ACQUISITION OF ROAD RESERVATION TRENCHING PERMIT

What is a Road Reservation Trenching Permit?

Answer: A Road Reservation Trenching Permit is a written notice / permit issued by Municipal Urban Roads Department of the Hohoe Municipal Assembly to utility organizations (e.g. Ghana Water Company Limited-GWCL, Electricity Company of Ghana-ECG and Telecommunication Companies such as Vodafone, MTN, Airtel, Tigo, etc.) in a prescribed format before carrying out road reservation trenching activities along the roads for installation of service lines. This permit includes

  • Permit to trench along an engineered pedestrian walkway
  • Permit to trench along an unengineered pedestrian walkway
  • Permit to trench along the road reservation without the carriageway and the pedestrian walkway

Who can apply?

Any utility organization who intends to carry out road reservation trenching activities for installation of service lines

How to apply

Write to the Municipal Urban Roads Director with details of the organization’s name, mailing address, telephone number(s), and the name of the road reservation which is to be trenched.

Requirements

(a) Collect Municipal Urban Roads Department road reservation trenching application form from the unit and fill it with details stated on the form

(b) The applicant must therefore provide the area service lines installation layout of the intended road reservation to be trenched

Processing Procedures

  • The applicant is invited to the Urban Roads Department of the Hohoe Municipal Assembly the following working day after the submission of the request for road reservation trenching permit by telephone call for the inspection of the road(s) reservation intended to be trenched
  • The Road Maintenance Engineer and his inspection team will visit the site to determine the type of road reservation to be trenched. E.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway
  • The Road Maintenance Engineer and his inspection team will take measurements immediately of the intended area of the road reservation to be trenched if the road reservation for trenching is suitable for the service lines installation
  • The Maintenance Road Engineer after the site inspection and measurements taking recommends to the Municipal Urban Roads Director for approval the same day
  • After the approval, the Municipal Urban Roads Director refers the completed application form and the measurements to both Maintenance Road Engineer and the Contract Manager for the determination of fees within one working day to be paid by the applicant
  • The applicant is supposed to pay road reservation trenching permit fee to the Revenue section of the Hohoe Municipal Assembly and the reinstatement of the road reservation trench and the supervision fees to be paid to the Municipal Urban Roads Department’s/ Revenue section.
  • Upon submission of all payment receipts to the Municipal Urban Roads Director, the road reservation trenching permit is issued immediately for the applicant to carry away that very day

 

Who should carry out the road reservation trenching activities and reinstatement?

The road reservation trenching activities and reinstatement have to be undertaken by the utility companies under the supervision of the Municipal Urban Roads Department of Hohoe Municipal Assembly

NOTE:

  • Trench shall not be less than 1.5m in depth
  • Trench shall not be left open for a period of more than two (2) days. Open trenches have to be protected using the necessary safety devices
  • Backfilling of trenches have to be done using fill materials and compacted appropriately in layers not exceeding 200mm depth

 

PLEASE NOTE AGAIN:

  • Road reservation trenching permit fee charged depends on the type of road reservation (e.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway)
  • Fees are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually
  • Fees charged for reinstatement of road to be trenched and its supervision depends on the type of road reservation surface (e.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway) and not regulated by Fee Fixing Resolution adopted by the General Assembly annually
  • Cattle pounds
  • Slaughter House
  • Market Dues
  • Market Stalls and Stores
  • Corn Mills
  • Trading Kiosks
  • Restoration of Conservancy Services
  • Public Cemeteries and Burial Grounds
  • Lorry Park Dues
  • Advertisements
  • Chop Bars
  • Bread Confectioneries
  • Spare parts dealers
  • Chemical sellers
  • Tailors and dressmakers
  • Sandcrete block manufacturers
  • Musical spinners
  • Radio and television repairers
  • Refrigeration and air-conditioning workshop owners
  • Gold and silver smiths
  • Drinking bar operators
  • Professional photographers
  • Chop bar keepers and cooked food sellers
  • Butchers
  • Traders
  • Liquor sellers
  • Hairdressers
  • Garage owners
  • Video operators
  • Cornmill owners
  • Co-operative distillers
  • Scrap dealers
  • Livestock breeders and traders